An AI employee is a system that does one defined job every time it is triggered — filing documents, drafting invoices, registering bills — then stops at a person. It works constantly, inside your own tools, takes those hours off your routine and does it the same way every time: rules applied at creation, every action logged, nothing sent by a robot.
AI automation is software that reads, decides and produces work the way a person would, inside a fixed process. Here that process is six steps: ingest, normalise, enrich, decide, generate, and a human sign-off. The robots only produce drafts, and nothing is ever sent by a robot.
The price is based on two things: how many hours we take from your daily routine, and how complex the automation is. A simple task is built quickly and is live at once; a complex one needs several AI employees coordinated. Each workflow has one monthly figure, and the quote states the hours it is priced against.
As many as the work needs. One AI employee does one job, so a second job means a second AI employee — and the second reuses the first's engine, so it is quicker to build. There is no limit: we build as many as our clients need, and they work constantly around your needs, on the same six steps of AI automation.
Built to order: a quotes desk that logs every request for a price and drafts a reply from the last price you gave; an order register matching the purchase order, supplier confirmation, dispatch and invoice; and emails to customers, suppliers, forwarders and banks drafted for a person to send. Behind them, a custom CRM and registers you own.
Offered, built to order: a shipment and document tracker with one row per truck or vessel, the CMR and the bill of lading filed and linked to that row — which is also your stock position, because goods and paperwork are the same record. Letter-of-credit checklists, an import and customs register and a claims register follow the same pattern.
It never sends. That is a standing rule: the robots only produce drafts, and nothing is ever sent by a robot. Every action is written to an audit record, and a kill switch stops any robot in one command. A person signs off on anything that leaves the company.
It depends on the work. A simple task is built quickly and is live at once; a complex one needs several AI employees coordinated and takes longer. Once live, a system is checked every minute. What comes next reuses the same six steps. Nothing is switched on without your explicit yes, and a kill switch stops any robot in one command.
Yes. Running today, the systems read Xero, every sales invoice and supplier bill, and create draft invoices and draft supplier bills there with the PDF attached. They also work in the mailbox, in a Drive archive of thousands of documents, and in Google Sheets, where the registers live.
AI automation consulting here starts with a plain answer, not a pitch. Three lines are enough: what you do, which tasks take your time, and roughly how many hours a week they cost. You get a plain answer on whether an AI employee fits, how many AI employees the work needs, and which one would be built first. Write to [email protected].
Replies come from a person who signs, not from a robot.