The New AI Employee
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AI automation agency · AI employees for any business, and for private life · worldwide

Hours back from your daily routine, and the same precision in the task, every time. AI automation that drafts, and never sends.

The New AI Employee is an AI automation agency that builds and runs New AI Employees for clients of any type — a company of any size or trade, a professional, a household. They work constantly around your needs, take hours off the work you repeat, and a human signs off every action.

AI automation built to the size of the work, and as many AI employees as the work needs. The robots only produce drafts; nothing is ever sent by a robot.

Start with the hours you want back Built to fit
AI automation servicesAI agents for businessWorkflow automationBusiness process automationCustom CRMCustom dashboardsCustomer service automationAI for accountantsAccounts payable automationAutomate invoicingAI personal assistant
The in-tray

What an AI employee does here: four areas of AI automation.

An AI employee is a system that does one defined job every time it is triggered — reading, filing, drafting, registering — and stops at a human sign-off. It works constantly, around what you need: hours come off your daily routine, and the task itself is done the same way every time. These are the four areas of AI automation services we offer, to a company of any size or trade, to a professional, or to a household. Where a capability is already running on a live deployment it says so; everything else is offered and built to order.

01 · Sales & counterparties

A quotes desk, an order register, and every counterparty answered.

The hours this gives back are the ones spent quoting, chasing and replying; the precision is that every request and every order lands on the same record, in the same order, every time. Offered, built to order: every request for a price logged and a draft reply written from the last price you gave; an order register that matches the purchase order, the supplier confirmation, the dispatch and the invoice; emails to customers, suppliers, forwarders and banks drafted for a person to send; a shipment and document tracker, one row per truck or vessel, which is also your stock position; a custom CRM built for your workflow and hosted where you own it, with custom dashboards on top. AI agents for business do the reading and the drafting; the sending stays with you — the same AI automation engine as the paperwork, pointed at the desk that earns the money.

02 · Admin & documents

Mailbox triage, document reading, filing and registers.

Hours back from reading, retyping and filing; precision because nothing is retyped — the document becomes the record. The proven part of the work: workflow automation for the paperwork of a role — PDFs and spreadsheets turned into structured data, files put where they belong, registers kept up to date, every time it is triggered. On a live deployment the system took over an archive of thousands of documents and wrote the supplier and bill registers. Built and awaiting switch-on: mailbox triage that reads the incoming post and recognises the documents in it.

03 · Accounting & invoicing

AI for accountants: automate invoicing, bills and VAT paperwork.

Hours back from invoicing and bill entry, and the precision of the VAT rules applied at creation rather than checked afterwards. Live on one deployment: an invoicing system with client and product memory, a READY check, and VAT rules from the accountants applied at creation for every case they have defined, ending in a draft invoice in Xero with a draft email beside it. Built and awaiting switch-on: accounts payable automation — an AI bookkeeper that recognises supplier invoices and registers them as drafts. Offered: bank matching and receivables chasing.

04 · Private life

An AI personal assistant for your own admin.

The same hours, taken out of private life instead of the office, with the same precision: nothing forgotten, nothing missed. Offered: the same AI automation pointed at a household — bills and subscriptions, bookings, renewals, appointments, personal documents and a budget. Same six steps, same rules: it drafts, you approve, every action is written down.

The ledger

How workflow automation works here: six steps, and the sixth is a person.

Every system we build runs the same six steps every time it is triggered, whatever the job. A request for a price, an order confirmation, a shipping document, a supplier bill and a sales invoice look nothing alike, but business process automation is the same pipeline underneath — which is why the next system reuses the one before it, and why a sales desk can be built on the engine that already runs the paperwork. The six steps are also why the result is precise: the same route every time, the rules applied at creation, every action written to an audit record, and a person at the end.

01IngestEmails, PDFs, spreadsheets, accounts, forms
02NormaliseOne clean record, whatever the source
03EnrichClient and product memory, history, what's missing
04DecideRecognise it, route it, apply the rules
05GenerateA draft: quote, order, invoice, bill, reply, report
06 · gateSign-offA person sends. The robot never does.
The rules on the wall

Five rules every AI automation system runs under.

These five are the operating rules our own systems run under, word for word. They are what makes an AI employee safe to put next to a mailbox, an accounting system and a tax authority.

01
Explicit yes
Nothing is created or changed without the owner's explicit yes.
02
Drafts only
The robots only produce drafts.
03
Nothing is sent
Nothing is ever sent by a robot.
04
Everything is a record
Every action is written to an audit record.
05
Kill switch
A kill switch stops any robot in one command.
Built to fit

Custom systems, measured in hours saved.

We build custom AI automation systems for each client, and as many AI employees as the work needs — they work constantly around your needs. What works for one person or organisation does not work for another, so nothing here is a product off the shelf: every AI employee is designed around your mailbox, your files, your accounts and your people, and measured in the hours it takes off your routine.

The measure

Hours saved, by your own rule.

We do not count documents or emails. The one figure we work to is the hours a system takes off your daily routine, worked out by your own rule of how long each task takes by hand. That figure is in the quote before anything is built, and it is what the system is judged against once it runs. Clients are able to save hours; we do not promise a number.

The fit

As many AI employees as the work needs.

One AI employee does one job, and a second reuses the engine of the first, so there is no limit on the number: we build as many as we need for our clients. The first week is spent reading how the work actually moves, read-only, and the systems are built around that — the same six steps every time, but the rules, the registers and the sign-off points are yours. When the work changes, the system changes with it.

Who sits at this desk

Who it's for, and where we don't fit.

Clients of any type: a company of any size or trade, a professional working alone, a household. If hours of your day go on a mailbox, spreadsheets, quotes, orders and paperwork that AI automation could carry, this is for you — whatever your title, and whether the work belongs to your business or to your private life.

  • Companies of any size and any trade. AI automation for small business, done in the open: the admin that only you can do today is drafted for you while you do something else, the hours come back, and you still sign it.
  • Trading, distribution and sales desks. Offered, built to order: quotes, orders and counterparty communication drafted in one place; a stock and shipment register that is one row per truck or vessel; a custom CRM shaped to how you work rather than rented; a business dashboard on the tools you already use; and customer service automation that writes the reply while a person still sends it.
  • Accountants, bookkeepers and finance teams. AI for accountants where it actually hurts: invoicing automated as drafts in your own accounting system, with VAT rules applied at creation — live on one deployment. Built and awaiting switch-on, offered to you: accounts payable automation for supplier bills, and an AI bookkeeper that registers and files.
  • Professionals, and anyone at home. Offered: an AI personal assistant for bills, subscriptions, bookings, renewals, appointments and personal paperwork — hours off the private routine too. The same rules apply in a kitchen as in a back office.

What we don't do

—Send anything on your behalf. The robots draft; a person sends.
—A chatbot bolted onto what already exists.
—Work where "roughly right, unaudited" is good enough.
—Promise savings we cannot show inside your own records.
—Name our clients, or publish their figures.
The quote

What AI automation costs: the hours it takes back, and how complex it is.

There is no price list, because the price follows the work. It is based on two things: how many hours we take from your daily routine, and the complexity of the automation itself. A simple task is built quickly and is live at once; a complex one needs several AI employees coordinated, and that coordination is what raises the complexity. Each workflow has one monthly figure, and you get it in writing before anything is built. This is an AI automation agency that prices a workflow, not a day.

Step one · the hours

We count the hours with you

The first week is a look at the real work: the mailbox, the files, the accounting system and the way the tasks actually move — read-only. We write down which tasks an AI employee can take and how long each one costs you by hand, by your own rule, and how complex the AI automation would be to build. On a live deployment that read also produced hard findings: bank lines never reconciled, suppliers coded to more than one ledger account, invoices with no VAT wording.

  • Read-only: nothing is changed
  • The hours counted by your own rule
  • It ends in a written quote
Step two · the system

One monthly figure per workflow

Each workflow is priced on the hours it takes off your routine and on how complex it is to build and run — one AI employee for a simple job, several working together for a complex one. The quote states the hours it is priced against. It runs on a server you control or on ours, and every action is logged where you can read it.

  • Simple tasks: built quickly, live at once
  • Complex tasks: several AI employees coordinated
  • One workflow, one monthly figure, the hours written in it
  • Built once, run every time it is triggered, every action logged
  • A kill switch stops any robot in one command
Questions

AI automation questions, answered plainly.

What is an AI employee?

An AI employee is a system that does one defined job every time it is triggered — filing documents, drafting invoices, registering bills — then stops at a person. It works constantly, inside your own tools, takes those hours off your routine and does it the same way every time: rules applied at creation, every action logged, nothing sent by a robot.

What is AI automation?

AI automation is software that reads, decides and produces work the way a person would, inside a fixed process. Here that process is six steps: ingest, normalise, enrich, decide, generate, and a human sign-off. The robots only produce drafts, and nothing is ever sent by a robot.

How much does AI automation cost?

The price is based on two things: how many hours we take from your daily routine, and how complex the automation is. A simple task is built quickly and is live at once; a complex one needs several AI employees coordinated. Each workflow has one monthly figure, and the quote states the hours it is priced against.

How many AI employees can I have?

As many as the work needs. One AI employee does one job, so a second job means a second AI employee — and the second reuses the first's engine, so it is quicker to build. There is no limit: we build as many as our clients need, and they work constantly around your needs, on the same six steps of AI automation.

Can it run my sales desk and talk to my counterparties?

Built to order: a quotes desk that logs every request for a price and drafts a reply from the last price you gave; an order register matching the purchase order, supplier confirmation, dispatch and invoice; and emails to customers, suppliers, forwarders and banks drafted for a person to send. Behind them, a custom CRM and registers you own.

Can it manage stock and shipments?

Offered, built to order: a shipment and document tracker with one row per truck or vessel, the CMR and the bill of lading filed and linked to that row — which is also your stock position, because goods and paperwork are the same record. Letter-of-credit checklists, an import and customs register and a claims register follow the same pattern.

Is it safe to let AI send invoices?

It never sends. That is a standing rule: the robots only produce drafts, and nothing is ever sent by a robot. Every action is written to an audit record, and a kill switch stops any robot in one command. A person signs off on anything that leaves the company.

How long does it take to build an AI employee?

It depends on the work. A simple task is built quickly and is live at once; a complex one needs several AI employees coordinated and takes longer. Once live, a system is checked every minute. What comes next reuses the same six steps. Nothing is switched on without your explicit yes, and a kill switch stops any robot in one command.

Does it work with Xero and Google Workspace?

Yes. On a live deployment the systems read Xero, every sales invoice and supplier bill, and create draft invoices there with the PDF attached; a bills robot that drafts supplier bills the same way is built and awaiting switch-on. They also work in the mailbox, in a Drive archive of thousands of documents, and in Google Sheets, where the registers live.

In one line

Hours back from your routine. The same task, done the same way.

New AI Employees that work constantly around your needs: built once, run every time they are triggered, every action written to an audit record — and a kill switch that stops any robot in one command. The AI employee drafts; a person signs.

Write to us

Tell us which hours you want back.

AI automation consulting here starts with a plain answer, not a pitch. Three lines are enough: what you do, which tasks take your time, and roughly how many hours a week they cost. You get a plain answer on whether an AI employee fits, how many AI employees the work needs, and which one would be built first. Write to [email protected].

Email us

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