Expense management automation here is an AI employee that reads photos and PDFs of receipts and turns each one into a draft expense entry with the image attached, sorted by person and month. It is offered and built to order, and a person approves every entry.
Offered, built to order: not yet running for a client.
Expense management automation takes off the collecting, reading and typing of receipts that nobody likes doing.
Receipts arrive as photos taken on a phone, as PDFs from online purchases and as paper that someone scans at the end of the month. By hand, someone chases them, reads each one, types the date, the seller and the amount, works out whose expense it is and attaches the image.
That is where the errors come in: a receipt entered twice, one lost before it was entered, an amount typed wrong, a claim that waits because the image cannot be found.
Receipt scanning is only the start: the robot reads, prepares and sorts, and a person approves.
You get receipts read, entered in draft and sorted, waiting for approval.
It fits any business where people spend money on its behalf and hand in receipts afterwards.
This robot prepares entries; it never approves them and never pays anyone back.
It does not decide whether an expense is allowed under your policy, it does not post an entry as final and it never moves money. Approval and reimbursement stay with a person.
Your data stays in your own accounts, and nothing runs without your yes.
It works with Gmail and Google Workspace mailboxes, Google Drive, Google Sheets and Xero. Nothing is switched on without your yes, every action is written to an audit record, anything the robot cannot do exactly goes to a person instead of being guessed, and a kill switch stops it in one command.
The AI employee is ours: it is rented monthly and runs on our servers against your own accounts, and the receipts, the images and the entries stay yours. If the rental stops, the workflow stops and you keep everything.
No. There is nothing to install. The AI employee reads the mailbox and folder you already use and prepares the entries, and you see what needs you in the private client app.
No. It never moves money. It prepares the entries; approving them and paying people back stay with you.
It uses the same engine: reading documents from a mailbox and a folder, recognising them and preparing drafts. The supplier bills workflow runs today for a client; expense receipts are offered and built to order.
One monthly figure per workflow, based on the hours taken off your routine and the complexity of the work, stated in the written quote before anything is built.
Write to [email protected] with the hours receipts take you, and we will tell you plainly whether this AI employee fits.
Three lines are enough: what you do, which tasks take your time, and roughly how much of your week they cost. You get a plain answer on whether an AI employee fits and which one would be built first. Write to [email protected].
Replies come from a person who signs, not from a robot.