Invoice automation here is an AI employee that turns one row in a sheet into a draft invoice, a filed PDF and a draft email. You check it, you send it, and the hours spent typing invoices come back.
Running today for a client: invoices prepared from a sheet, PDF filed, draft invoice and draft email created.
Invoice automation takes the retyping out of invoicing: the client details, the product lines, the tax wording, the PDF, the filing and the covering email.
By hand, every invoice means opening the accounting system, finding the client, typing the lines, checking the tax wording, saving a PDF, putting it in the right folder and writing the email. Each step is small. Together they take hours out of the week, and each one is a place where a mistake slips in.
The mistakes are rarely dramatic. A tax number left off. VAT wording that does not match the type of sale. A PDF saved to the desktop instead of the client folder. They surface later, usually at the quarter-end, when somebody has to go back and fix them one by one.
The workflow runs the same steps every time it is triggered, and the last step is a person.
Every invoice leaves a complete trail, and every part of it is yours.
It fits any business that issues invoices by hand and wants to automate invoicing without handing control to a robot.
The invoicing robot drafts; it never sends, never approves and never decides for you.
Nothing is created until the row passes the READY check and you tick it. The invoice stays a draft in your accounting system until a person approves it there, and the email stays a draft until a person sends it. Every action is written to an audit record, and a kill switch stops the robot in one command.
The AI employee is ours: it is rented monthly and runs on our servers against your own accounts, and the invoices, the PDFs, the sheet and the mailbox stay yours. If the rental stops, the workflow stops and you keep everything.
No. There is nothing to install and no new program to learn. The AI employee works in the sheet, the Drive, the mailbox and the accounting system you already use. It is built around your invoices and rented monthly, not sold as a licence.
No. It generates the invoice only from what is in your row and in your client and product memory, with the tax wording your accountant defined. If something is missing, the READY check stops it before anything is created.
No. It prepares drafts only, and a person sends every invoice. It is not connected to any government e-invoicing network; it creates drafts in your own accounting system.
Today it works with Xero, Gmail, Google Drive and Google Sheets. For another accounting system, we look at it during the read-only first look and tell you plainly whether it fits.
Write to [email protected] with the hours invoicing takes you, and we will tell you plainly whether this AI employee fits.
Three lines are enough: what you do, which tasks take your time, and roughly how much of your week they cost. You get a plain answer on whether an AI employee fits and which one would be built first. Write to [email protected].
Replies come from a person who signs, not from a robot.