Accounts payable automation here is an AI employee that finds supplier invoices in your mailbox, enters each one as a draft bill with its PDF and files the PDF under the supplier. Anything it cannot enter exactly goes to a person instead of being guessed.
Running today for a client: supplier invoices and credit notes read from the mailbox and a drop folder, entered as draft bills.
Accounts payable automation removes the finding, reading, typing and filing of supplier bills, one at a time.
Supplier bills never arrive in one place. Some come attached to an email, some are forwarded by a colleague, some are scans, and credit notes are mixed in with them. By hand, someone opens each one, works out which supplier sent it, types the date, number and amounts into the accounting system, attaches the PDF and files a copy.
That is where the errors live: a bill entered twice, a credit note entered as an invoice, the same supplier coded to different accounts, a PDF that cannot be found when the accountant asks for it.
Supplier invoice processing runs the same route every time a new document arrives, and ends with a person.
You get every supplier bill entered, attached and filed, waiting for a yes.
It fits any business where supplier bills arrive by email and someone has to type them in, and it works like an AI bookkeeper that never approves its own work.
The bills robot enters drafts; it never pays, never approves and never guesses.
It does not create a supplier without the owner's approval, it does not post a bill as final, and it never moves money. Every action is written to an audit record, and a kill switch stops it in one command.
The AI employee is ours: it is rented monthly and runs on our servers against your own accounts, and the bills, the PDFs, the mailbox and the accounting records stay yours. If the rental stops, the workflow stops and you keep everything.
AI invoice processing means a system reads a supplier invoice the way a person would, recognises who sent it and what it says, and turns it into an entry. Here the entry is always a draft, and a person approves it.
No. It never moves money. It enters draft bills; approving and paying them stays with you.
It does not guess. The document goes to a person, and the new supplier is created only after the owner approves it.
It takes the typing and filing off the routine. The checking and approving stay with a person, and the hours that come back can go to the work that needs judgement.
Write to [email protected] with the hours supplier bills take you, and we will tell you plainly whether this AI employee fits.
Three lines are enough: what you do, which tasks take your time, and roughly how much of your week they cost. You get a plain answer on whether an AI employee fits and which one would be built first. Write to [email protected].
Replies come from a person who signs, not from a robot.